Advanced Configuration for Dance Master Pro

• Dashboard and reporting
• Attendance tracking
• AYCD plans setup
• Online payment setup
• SEPA Direct Debit setup
• Zoom integration
• Invoice / Receipt management
  • Google Drive integration
  • Dropbox integration
• Customer portal
• Choreography management
• Library management

Dashboard and reporting

When you log into the application, the first screen you see is the Dashboard. This screen helps you quickly understand your progress. The Dashboard is divided into 7 sections.

Overview of Financial Results

Revenues: Total revenues collected year-to-date, compared to the previous year. This metric helps you understand how your current sales performance measures up against last year.

Costs: Revenues: Year-to-date total costs compared to the previous year. This metric helps you evaluate how your current expenses compare to those from last year.

Net Profit: This is the revenue minus costs. It helps you understand how much money you are earning.

Period base

The entire dashboard can display data based on either the fiscal year or the academic year. Typically, the fiscal year runs from January 1st to December 31st, while the academic year spans from September 1st to August 31st. You can customize and define both periods in Settings > General Settings. Once selected, the dashboard will update accordingly to reflect data for the chosen timeframe, allowing you to monitor the period that matters most to you.

REVENUES

In this section, you can monitor all revenues from Students and Others, divided into Current Month and Next Month estimates, including a comparison to the Previous Year.

COSTS

In this section, you can monitor costs sourced by Staff, Building, and Others, divided into current and next month forecasts, including a comparison to the previous year.

ACTIVE STUDENTS

For each active location, you can monitor the number of active students, those with expired medical certificates, and those with expired association cards. Clicking on any of these numbers will instantly take you to the corresponding student list.

EXTRA KPI

In this section, you can track key performance indicators (KPIs) such as:

• Attendance rate: the percentage of students who attend your lessons (calculated only when using the attendance module)
• Revenue per active student: average spending of a typical student
• Instructor cost percentage: how your staff expenses influence your overall costs
• Building cost percentage: how your building expenses influence your overall costs
• Active students without enrollments: This shows if there are any active students in your database who are not currently enrolled in any courses. Click the number to view the list.

COURSES

In this section, you can track the performance of your courses and see how they contribute to your growth.

• Enrollments: The total number of students enrolled in the course.
• YTD Revenue: The total revenue generated from the course to date
• YTD Cost: The total expenses incurred for the course to date
• YTD Profit: The cumulative profit generated by the course to date
• Attendance %: The percentage of course attendance (applicable only when the attendance tracking module is enabled)

Attendance Tracking

This module enables your staff to track every lesson directly within the calendar.

As the first step, create a new user type called Instructor. Please refer to this link for guidance. Once the Instructor is properly set up, they can log in to the platform and access the attendance tracking module by navigating to Courses > Attendance.

Select a course to access the tracking page. Here, you can monitor instructor attendance, track students, set rates, add notes, and include detailed information about the lesson. Once saved, you can generate a PDF report and/or print it for teacher signatures.

On the attendance page, you can view the newly saved report.

AYCD plans setup

To create an AYCD (All You Can Dance) plan, go to Courses → Add Course and tick “This is an AYCD plan”. You’ll then be prompted to select which existing courses are included as children, and to set an optional cap (max courses per week per student). The AYCD parent course has its own pricing logic — typically monthly or annual — independent from the children’s own pricing. Children courses remain available for individual enrollment outside the AYCD plan; the AYCD just gives bundled access at a single recurring price.

Mixed pricing models

You can run single courses (with annual/quarterly/monthly/package/subscription frequencies) and AYCD plans simultaneously in the same school. Revenue reporting consolidates them automatically: AYCD revenue is tracked at the parent level only (so you don’t double-count children), single course revenue is tracked per course. The Class payment view shows single courses; the AYCD view shows only parent plans; the Student view shows both for each student.

Online Payment Setup

This module enables your academy to accept online payments via Stripe. Follow these steps to integrate Stripe with Dance Master Pro.

• Create an account on https://stripe.com/
• Go to Settings – Developer

• Access to Manage API Keys in API Keys

• Copy Publishable key and Secret key
• Now go back to Settings – Developers and click on Developers footer bar

• Now go back to Settinhs – Developers and click on Developers footer bar and select Webhooks
• Select + Add destionation
• In Checkout section select checkout.session.completed

• In Destination Type select Webhook endpoint
• Insert in Destinaton name: Dance Master Pro
• Insert Endpoint URL: https://customers.dancemasterpro.com/stripe/webhook

• Now copy the Signing key

• Now go into your Dance Master Pro application and setup all the keys in the application

Stripe Publishable key : Copied from Stripe Account

Stripe Secret key (sk_…) : Copied from Stripe Account

Stripe Webhook secret (whsec_…) : Copied from Stripe Account

Webhook URL : https://customers.dancemasterpro.com/stripe/webhook

SEPA Direct Debit setup

To enable SEPA Direct Debit collection, your school’s currency must be set to EUR. Go to Academy Configuration → Company Setup, set Currency to EUR, fill in your Creditor Identifier (the SEPA ID assigned by your bank, format ITxxZZZxxxxxxxxx for Italian schools), your school IBAN and BIC. Then go to Settings → Payments and enable the SEPA Direct Debit toggle. Once enabled, the “Export SEPA XML” button appears in the Class, AYCD and Event payment views.

For each student you want to collect via SEPA, open their student record and add their IBAN, BIC, and the Mandate Reference (a unique code per mandate, typically generated when the student signs the SEPA authorization form). The mandate signature date must also be recorded for the XML to validate against bank schemas.

Zoom integration

Connect Dance Master Pro to your Zoom account to manage online classes directly from the planning. Meetings are created, updated and deleted automatically. Calendar invites and reminders go out with no manual intervention.

Prerequisites

• Zoom Pro account (or higher)
• Server-to-Server OAuth app created on marketplace.zoom.us
• Required scopes: meeting:write:meeting:admin, meeting:read:meeting:admin, meeting:delete:meeting:admin, meeting:update:meeting:admin, user:read:user:admin

Access modes

• Teacher as host — the teacher receives the host link with full meeting control. Students receive the join link.
• Open access (join before host) — everyone joins with the same link without waiting for the host. Useful for self-paced classes.

Important notes

• A single Zoom account covers all the academy’s courses, even simultaneously.
• If you change a class schedule, the Zoom meeting is updated and the ICS is resent automatically.
• Automatic emails are sent to students, parents registered in the student record, and teachers assigned to the course.

Invoice / Receipt management

This module creates a PDF from a template and saves it in a cloud repository. Each invoice or receipt has a unique auto-generated number. PDFs are stored on your cloud provider: Google Drive, Dropbox, or OneDrive. Let’s see how to set it up properly.

Setup invoice template

Navigate to Settings – Invoice Management. Here, you can customize the invoice number format under Invoice Number Format. Then, click on Open Invoice Template Editor. Please manage this section only if you have basic HTML knowledge. For custom documents, contact us with your template, and we’ll assist you with the HTML creation.

Setup invoice repository – Google Drive

Access the Google Cloud Console at https://console.cloud.google.com/

Click on the left navigation bar and go to Products > APIs and Services > OAuth consent screen

In the new screen press on Create New Project named Dance Master Pro PDF Folder

Then begin creating a new app

Define:

App Information – App Name = Dance Master Pro

App Information – User support email = select your mailbox

Press Next

Now define External as Audience

Complete Contact Information with your mail address and Finish.

You will arrive at this screen.

Now navigate to Products > APIs & Services > Credentials

Click on + Create credentials > OAuth client ID

Define as follow

Type : Web Application

Name : Dance Master Pro

Authorised JavaScript origins : https://academy.dancemasterpro.com

Authorised redirect URIs : https://academy.dancemasterpro.com/settings?action=gdrive_cb

Copy on your notes following parameters Client id and Client secret

Now navigate in Google Auth Platform > Audience

Click on Add users and insert your mail address.

Now, it’s time create the destination folder on Google Drive.

Access to Google Drive https://drive.google.com

Create a new folder named “Dance Master Pro – Invoices” and copy the link

Return to https://console.cloud.google.com/ and search for “Google Drive API” in the search bar under APIs & Services > API Library > Browse.

Then click on “Enable” and then access to setup page.

Now as final step go to academy.dancemasterpro.com in Settings page.

In the section Invoice Storage Provider select Google Drive.

Now complete following fields:

Client ID: Please enter the previously noted Client ID

Client Secret : Please enter the previously noted Secret ID

Folder ID / Link: Please provide the Google Drive folder link

Now click on Save.

It’s time to test it.

Click on Connect Google, and you will be redirected to the Google Sign-In page.

Once you log in, a pop-up message will appear: “OK! Refresh token saved.”

Now click on Test connection.

If the upload is successful, you will see a message like Upload completed to – You can access the destination folder here: https://drive.google.com/drive/folders/1U0nlDRkgQw…..eZ?usp=drive_link

To double-check you can go into your Google Drive and folder and you will find a PDF test file named DMP_TEST_date_time.pdf.

You can now generate receipts and invoices directly from Dance Master Pro and save the PDF files to your Google Drive.

Setup invoice repository – Dropbox

Visit https://www.dropbox.com/developers and sign up for an account.

You have have a page similar to this:

Click on Create Apps and select App Folder under Choose the type of access you need

Now activate the Permission type and configure it as shown in the following image

Then press on Submit.

Now annotate following keys:

• App key
• App secret

and setup Redirect URIs with this address

https://academy.dancemasterpro.com/settings?action=dropbox_cb

Go to https://www.dropbox.com/home and locate the new folder named Apps – Dance Master Pro PDF Folder. Open the Dance Master Pro PDF Folder and create a new folder called “invoices“.

Visit academy.dancemasterpro.com, navigate to Settings, and set up the Invoice Storage Provider as instructed.

Provider : Dropbox

App key : Paste the key

App secret : Paste the key

Folder Path: /invoices

Then press Save button and Connect Dropbox.

If the connection is successful, you will see the message “Dropbox connected. Refresh token saved.” and the Refresh token field will be populated automatically.

The final test can be performed by clicking the Test Connection button.

If everything goes smoothly, you will see the message “Upload completed to – You can open the destination folder here: /invoices” and in the remote folder, a test PDF named DMP_TEST_date_time.pdf will appear.

You can now generate receipts and invoices directly from Dance Master Pro and save the PDF files to your Dropbox.

Customer portal

In addition to the administrative portal provided by Dance Master Pro for managing your dance school, you can also offer your clients a dedicated Customer Portal.

This feature is highly recommended, especially if you have enabled online payments via Stripe.

The Customer Portal gives your clients direct access to their personal information and financial status, improving transparency and reducing administrative workload.

Through the portal, your customers can:

• View their enrolled courses
• Check past payments
• See upcoming or pending payments
• Identify overdue balances
• Pay outstanding fees directly online

This significantly reduces manual communication and simplifies the payment collection process. Your clients can access the Customer Portal at the following link:

👉 https://customers.dancemasterpro.com/

Each customer can automatically activate their account through self-registration using the Activate button.

They need to insert:

• Academy ID: Please provide your Dance Master Pro ID to your customers.
• Tax identification number of the enrolled student
• Any email address registered in the student profile, including the student’s email and/or the parent’s email

The system will automatically send a password reset link to the customer’s registered email. Once the password is set, they can access the customer portal.

For the best experience, we strongly recommend:

• Enabling Stripe online payments
• Sharing the portal access link with all your students or parents
• Encouraging customers to regularly check their payment status

By doing so, you streamline your operations and offer a modern, self-service experience to your clients.

Choreography Management

Dance Master Pro includes a powerful Choreography Management module designed to help dance schools organize, track, and manage all their choreographies in one place.

This feature is especially useful for schools working with multiple classes, teachers, and performances.

The Choreography Management module allows you to create and manage choreographies linked to your courses, teachers, and students.

Instead of tracking routines manually, you can centralize everything inside the platform.

With Choreography Management, you can:

• Create and manage choreographies for each course
• Store notes, descriptions, and internal details
• Keep a structured overview of all active and past choreographies

This ensures that everyone involved — administrators, teachers, and staff — has a clear and updated view of ongoing work.

Dance schools use this module to:

• Prepare shows and events
• Organize competition routines
• Manage seasonal choreographies

To get the most out of Choreography Management, we recommend:

• Keeping notes updated after each rehearsal
• Using clear naming conventions (e.g., “Spring Show 2026 – Group A”)
• Regularly reviewing progress with your teachers

Library

Dance Master Pro includes a built-in Library that allows you to store, organize, and manage all your dance school’s digital resources in one centralized place.

The Library is your internal content repository where you can link and manage all files related to your dance school activities.

With the Library, you can organize:

• Documents and notes
• Internal teaching materials
• Any file related to courses, students, or rehearsals.

To maximize the value of the Library, we recommend:

• Organizing files by course or choreography
• Using consistent naming conventions
• Uploading updated versions instead of creating duplicates
• Keeping the Library clean and structured over time

FAQ?

Here, you’ll discover clear answers to common questions about using Dance Master Pro, helping you navigate the app with ease.